Back

Version Control Software How it works

April 03, 2016

Author: Andrew Storm

A common workplace document management issue is managing many versions of the same document.

The version control problem can be significant resulting in issues including:

• Losing work done on a version
• Confusion as to what is the latest version of a document
• Unknown if someone else is currently editing a document
• Multiple versions of a document saved with incorrect file names

All of these issues create time delays. Staff need to confidently access the correct version of documents – instantly.

Ferret Software Ltd. has resolved the version control issue as well as many other document management issues within Ferret Document Management System.

Ferret Version Control Process

• When opening a document (Word or Excel) you are prompted to Check it Out or Read Only.
• If Checked Out you can edit it, and other staff can see it has been checked out and cannot edit it.
• Once finished editing you Check it back In. All prior versions are saved and there is a detailed log of document changes, who edited it, who opened it and when.

Benefits of Version Control

• Improved workplace collaboration - staff can work freely as only one person can edit a document at a time
• Storing and opening the latest or past document version with certainty
• Improved understanding of the documents history i.e. past history, who edited it/ when
• Document backup/ security

If you are interested in improving the way you manage documents and emails including document version control then please contact the team at Ferret Software Ltd. for a no obligation demonstration.

Contact us

Make enquiry ▸